ROTARACT UoA.

Meeting Minutes (AGM)

Date: 01/06/2011

Time:6:00pm

Present: Aritra Ray, Bryce Morgan, Tarei Mataitini, Bobbie Dunstan, Megan Gallagher, Marc Magerkorth, Daniel Haines (Exec 2010-2011), Nurain Janah, Michael O’Flaherty, Stephen Bergin, Joshua Bensemann, Woon-Suan Sow, Andrew Poon, Wes Zia, Sarah Dawe, Cathy Guo, Adilya Arslanove, Casey Chen, Dilakshi Waidyarathe, Katherine McCloy, Edward Hardley, Shrina Kaya, Tulsi Patel, Vivian Gan, Hiran Patel, Heemesh Patel.

Updates

-          Interclub meeting with Pupuke Rotaract

o   Jenn McKenzie (President) is keen on having a joint club social event.     

o   More to be posted

-          Club funds

o   Received and deposited  

-          Recent International Rotaract/Rotary Convention

o   This was held from the 20th-25th May in New Orleans. Aritra attended and has lots of information to share with us. These conventions happen from time to time with some more affordable ones available for members who would like to attend. Send us an email if this is something you would like to do and we will point you in the right direction.

Upcoming things

Projects

-          Drug and Alcohol project

o   First event is the Mid-winter Rave happening on July 21st in the evening

o   Support provided will be first aid as required. We need about 3 groups of 2 scattered around the quad where we will be acting as the ‘eyes and ears’ for St. Johns and security

o   People who are too intoxicated will be gently offered and guided to refreshment area – food and drinks provided. Money raised from selling food will benefit the club.

o   We need trained individuals in first aid/life skills to help out. Please indicate on the Google form if that is you. Approx 6-7 trained individuals showed interest this meeting.

-          Motutapu camp/tree planting

o   One night – tree planting and enjoying the island with its history and culture. We catch the ferry over early Saturday morning where we have the opportunity to explore Rangitoto and Motutapu. The following day is reserved for tree planting by Home Bay.

o   Costs subsidized by the club

o   Dates below –

§  16th July

§  30th of July

§  7th of August

§  21st of August

o   Please fill out the google form if you are interested and also indicate the date/s that best suit you.

-          Child Sponsorship

o   Sponsorship organization chosen. We originally chose Save the Children but their NZ branch does not offer child sponsorship. As a result we have chosen Child Fund.

o   Our Childs name is Happy. He is 6 years old and is from Zambia. We need $44 a month to continue sponsoring him. This will come from member donations and the club account.

o   Collection taken and $37 was raised during the meeting. Thankyou to everyone to donated.

-          Fundraising for trip with Sydney City club –

o   COMPETITION is still on!  

o   Hand in money and methods used to raise it to Bobbie by 5pm on the 10th of June 2011

o   1st Prize = 50% of all raised money, given >$100 raised.

-          RYLA

o   We help out organize community day

o   We need 4-6 people for one day in July

o   Exact date will be Friday/Saturday of RYLA week

o   Indicate on the Google form if you are interested in helping out

-          Older peoples Project

o   Aim to visit retirement villages and rest homes to get to know our older generation more and give them support/company

o   First visit to take place in early June

o   Date to be finalized but most likely to be after the exam period.

-          Circus Quirkus

o   Thanks for those who have signed up

o   Circus for the less privileged in Kohimarama. Opportunity to car pool if you are unable to attend.

o   Sponsored by companies for charity

o   We help run the event and sell food/help around

o   Saturday 11th and Sunday 12th June

o   Morning and afternoon shifts  

o   Fill out the Google form if you are interested. Don’t forget to undicate the times you are available. We will do our best to give you an appropriate shift.

-          Island Child

o   To help with community days

o   If you know of any unused medical equipment please let the club know

o   May be a focus for an international project with district 9910 (in NZ) and others

-          Mentoring

o   Scheme to be set up

o   Email us if you are interested in participating or helping to get the program up and running. Lots of interest shown at the meeting. Thanks Bryce for volunteering to help set it up!

Social

-          Possible trip to ‘Actionworld Auckland’ planned   

o   Over the weekend of the 18th to 19th of June

o   Entry tickets cost $25 for adults

o   It should be GREAT fun!

o   Click on the link for more info about the place

http://www.actionworldauckland.co.nz/

o   Let us know via the Google form whether this is something you would like to do.

Other activities

-          District Fundraising for trip

o   Thanks for those who went along to the District Fundraisers

o   Movie was “Water for Elephants”

o   Update from Bryce: Fantastic movie. Sold 110 tickets.

-          Rotaract Promotion/Flashmob taking place in an unspecified mall soon

o   If it’s your kind of thing, come let us know

o   Promises to be amazing entertainment!

o   More information from District soon.

-          Remember to let us know of any ideas you have for projects, or any projects that are running which you want to be part of!

-          Rotaract and Rotary offer a wealth of opportunities so check out their websites for more information.

**IMPORTANT

If you are interested in anything mentioned above please click on the following link and fill out the Google Form. You will then hear back from the project leader with more information/details regarding the project.

https://spreadsheets.google.com/spreadsheet/viewform?formkey=dGFNSGtBTDk1U0FFQTVSZUFPTUxZZ1E6MQ

AGM 2011

Time: 6:30pm

1.      President’s Report

-          Congratulations to our the Exec team of 2010/2011. A job well done. Good luck in your future endeavors.

-          Rotaract UoA has the largest membership base and we are thankful. We have many good projects taking place at the moment. Some which we do each year and others that we have started ourselves.

-          Our new project structure implemented over the last couple of weeks will continue to make the running of projects much more efficient.

-          .Thankyou to all our members and the Exec team for their commitment over the past year.

2.      Treasurer’s Report (4-6min)

-          We have had a very good year financially, breaking even. Club funds are sitting at approximately $7000 which gives us lots of room for project funding.

The structure of the AGM was as follows:

1.      Structure and explanation

2.      Nominations for roles

3.      Speeches for each position – starting with President and proceeding to rest of Exec

4.      Voting for each position after speeches.

5.      Vote counting

6.      Announcement of Exec for 2012.

Nominees:

President

Marc Magerkorth

Wes Xia

Vice President

Bobbie Dunstan

Michael O'Flaherty

Marc Magerkorth

Secretary

Wes Xia

Woon-Suan Sow

Treasurer

Bobbie Dunstan

Dilakshi Waidyaratne

Edward Hardley

Cathy Guo

Gina Lee

Casey Chen

Community Services

Adilya Arslanova

Katherine McCloy

Communications

Nurain Janah

Gina Lee

Dilakshi Waidyaratne

IT and Club services

Marc Magerkorth

Edward Hardley

Social Officer

Dilakshi Waidyaratne

Michael O'Flaherty

Chosen Executive Committee for the Year 2011-2012

President: 

Marc Magerkorth

Vice President:

Bobbie Dunstan

Secretary:

Wes Xia

Treasurer:

Dilakshi Waidyaratne

Community Services Officer:

Katherine McCloy

Communications:

Nurain Janah

IT and club Services:

Edward Hardley

Social Officer:

Michael O'Flaherty

 This is the new Committee for the following year. Thankyou to all our nominees and voters.

Changeover will be during the Intersemester break.